AP Module

1)Open the Invoice Form
Invoices => Enter=>Invoices

2)Enter the Supplier details,invoicetyps,data,amount
Save

3)Select Distributions button enter the Distribution Details.
Distamount and account and so on.
Save
Validate wether InvoiceAmount = Distribution Total Amount or not

4)Select Actions button check the Check box called Approve
press OK button for invoice approvals.

5)Select actions button again check the check box called Create Accounting to create
the accounting transaction

6)Select the Tools menu select the option called View Accounting option which will
displays the Accounting Transactions.

Transfer Invoice Data to GL:
============================

1)Once the Invoice is Validated
Approved
Accounted we can transfer to GL application

2)Goto SRS Window select the program called "Payables ransfer to General Ledger"
Enter Invoice From Date
To Date
Submit Journal Import = Yes
Transfer to GL interface = In Detail
PressOk

3)System will transfer the data from AP tables into GL Interface tables then
Journal Import program will be submitted automatically which will transfer the data
from Interface tables into the Base tables.

4)Copy the Request ID of Journal Import goto GL Application open the Journal form
Journal=>Entry
enter the %RequestID% in the Batch name field =>Selec Find button

5)Select the Review journal button will shows the Details Transactions
select MoreActions =>Post button to post the Journals.
Distrobution Set:
=================

Distribution set will be used to Distribute the Invoice amount automatically for the
different accounts .
1)Create the Distirbution Set
Setup=>Invoice=>Distribution Set

2)Goto Invoice form and create Invoice attach the Distribution set at header level
Save
Invoice amount will be distributed automatically to the diff accounts.

3)Select Distrtibutions button we can find the Transactions

4)Select Action button for Approval and For Create Accounting Transactions.



Payments:
=========

once the Invoice Create and Approved,Accounted are generated we can make
the Payments to the supplier by using Payments form

We have three types of Payments

Manuval
Quick
Refund


Manuval: If Organzation is going to pay the amount manuvally (by cheque or cash)
then it will be captured under the manuval payment type.

Quick : We will Give the Invoice number System will automatically genrate the
Payment transaction as per the Invoice number we have provided.
System will automatically generates the Cheque number also.

Refund : If any refundable amount we have to pay to the supplier or customer or emp
then those payments will be select as Refund method.


1)Copy the Invoice number

2)Goto the Payments form
Payments=>Entry=>Payments

3)Select Payment type,Bank Account number,Supplier details
select the button called Enter/Adjust Invoices
it will shows the invoices whcih are created for selected supplier
Select the Invoice number
Save

4)Select actions button check the check box called Create Accounting
will create Accountign transactions => Tools menu =View accounting

5)Select Actions button to print the Check as per the selecvted check Format.

6) We can cancel the payments by using the Check box called "Void".

Invoice Holds and Releases:
===========================

If Invoice is not approved (Ex : invoiceamt not equal to Distribution amount
Supplier Credit Limit is crossed)
then invoice will be on the hold

select Holds button which will shows the Invoice holds and release details